Site management
The service steps of professional site management should be as follows
- Informing the residents of the site, and distributing the handbook
- Establishment of a website belonging to the site, ensuring transparency of the administration
- Collectively evaluate and implement the site management plan
- Making the site project and notifying all floor owners
- Organizing annual ordinary and extraordinary meetings
- Conducting and evaluating site residents' satisfaction surveys
- Acceptance of official documents related to the site, filing of correspondence.
- Submission of the annual report to the general assembly at the end of the year
Site Management Law
Everything is clearly stated in this law, which is known as the "Condominium Ownership Law", which is the legal basis of how the business and operation of the site management should be. Site management law is the guidebook for site administrators. According to this law, the site management is formed, the supervisory board is elected and the budget is released by meeting in January every year. The meeting time can also be taken to the summer months, depending on the purpose of use of the site. In fact, the meeting of large estates consisting of many buildings can be held every two years. In order for the residents of the site to be informed of the general assembly meeting, it is required to be announced with written documents.
In case the flat owners rent out their houses, the tenant can attend the site management meeting and vote by taking a power of attorney from the landlord. Residents who cannot attend the meeting can be replaced by another person by proxy; however, it is stated in later legal regulations that one person can act as a proxy for a maximum of two people. The power of attorney here is not a power of attorney obtained through a notary public by paying a certain fee. A document manually issued and signed by the owner of the apartment can be used as a power of attorney.
Again in the site management lawThere are also articles on what to do in case the participation shares collected at a certain rate are disrupted by the flat owners. The authority of the site administrator to take legal action may be used for this purpose from time to time.
Site Manager
Sites created with a single apartment or larger blocks always need a site manager. In addition to the daily work, it is a responsibility in itself to be able to do all the weekly, monthly or annual work, and to meet the physical needs of the sites such as painting, maintenance, landscaping and repairs. Site management set to work by creating site administrator should take over the budget from the previous administration and identify the deficiencies found. A notice board should be placed at the appropriate places at the entrance of the buildings on the site and all kinds of announcements about the site should be made here. Using the developing technology, other announcements that do not require written documents can be forwarded to the flat owners via the bulk SMS program.
The site manager should have a specific vision for the peace of the flat owners. If there is no new investment or work to be made on behalf of the site, it should do its best to keep routine works in the best possible way and ensure that the problems are resolved quickly.
Sites are the living space of adults as well as children. It should be one of the main duties of every site manager to create areas where children can easily play their games, which have a very important place in their development and education, and socialize with their peers.
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